A lot of changes in the business world happened in the last decades. Pretty much any type of business today has a PC, business and accounting software, a fax machine and email. In general, all those things contributed to that many things in the modern business today can be done a lot faster and more effectively. It is the more surprising that one of the most time-consuming things, the invoicing, is still done mostly in the same way as several decades ago. This is were electronic invoicing, e-invoices come in.
For smaller businesses that are dealing with large amounts of invoices, e-invoices can be huge time and cost savers.
The switch to electronic invoicing could in some cases even prove so effective that a company won’t need to maintain a mail room or its operations dedicated to invoicing any longer. Resources can be freed up and allocated elsewhere.
What makes e-invoices in particular attractive are not only time and cost savings but also the fact that changing to electronic invoicing is a rather easy and straightforward process.
For a business this is critical since any change in operations or the need to train staff leads to financial commitments. Since electronic invoicing requires only a minor change, all those problems won’t come up.
What is the main difference between ordinary invoicing and electronic invoicing?
As the name may possibly suggest, an electronic invoice is an invoice that had been converted into a digital format. This is usually done by a third party provider. On your or your supplier’s end, all that you need to do is send your invoices to this provider by email. Since most businesses create their invoices as PDF files this is as easy as that you email your PDF invoices to the electronic invoice service provider. All the rest, including the sending of your electronic invoice to your recipient will be done by the provider as well.
The comparison of e-invoice to email is not too far off. Electronic invoices can provide you the same if not more benefits, ease of use and cost and time savings!